PayOurSchool is an income collection system for schools. PayOurSchool enables schools to set up custom activities for payment and then allows parents to pay for these activities by text with their smartphone in a few clicks. It also allows parents to top-up cashless catering balances or pay for school dinners.

Parent Payment Process

POSch_SecurityBlankWhen there are items ready for payment from your school, you will receive an Xpression containing a link (URL) e.g. Clicking on this link will display your personalised PayOurSchool pages in your browser.

    • Enter the last two letters of your surname.

In some cases this can be the last two letters of your child’s surname if it differs from your own.

  • You have three attempts to enter the two letters correctly.
    If incorrect letters are submitted on the 3rd attempt, you will be locked out of your account and you will need to contact your school to restore access.
  • After authenticating successfully you are shown the ‘Payment Requests’ page where you will see a list  of outstanding items for the student concerned.Important: To protect yourself from possible fraud (a site looking like PayOurSchool to trick you into sending them money), you will be able to check that you are really using PayOurSchool by checking the link (URL) begins ‘…’.
    Another check is when you have logged in, you should see your child/children’s name(s) on payment items, and you should (but not always)
    see your school’s logo at the top. if you do not see these, or you have any doubts whatsoever, do not make a payment and report
    your concerns to the school.
  • POSch_PaymentRequestsSelect the item(s) you wish to pay for by clicking on the slider control; this must be switched to ‘Yes’ to make a payment.
  • Select ‘Pay Now’ to proceed to the payment screen to enter your card details. Depending on the activity, the school may also ask you for ‘consent’, for example for a school trip.
  • Follow the on-screen prompts to complete payment.
  • A ‘thank you’ message will appear once payment has been successfully processed.






Cashless Catering/Lunch Money Top-up
If your school is using cashless catering for lunch money, Xpressions is the primary place to be seeing your balance
and topping up your children’s lunch money online. Xpressions POS
Within Xpressions, at the top of the specific child’s timeline, you will see a box related to Cashless Catering, Lunch Money or something similar (depending on what your school has decided to call it).
You will be able to see you child’s balance*, and a link to view all lunch transactions. There is also a ‘top-up’ link to direct you to the PayOurSchool portal, the same portal as above, where you can make a payment.
*Note that the balance listed will not be live, nor will it update immediately after any payment you make. This is updated by the school systems usually twice a day, and usually after lunchtime when all transactions have been completed. It will be updated at least every 24 hours.


Information on Fees


Typically, most Parental Payment systems charge an annual maintenance fee, a licence fee, and/or a subscription fee. They are then also charged a transaction fee for each payment, which is a percentage of the amount being paid.
Schools using PayOurSchool are not charged an upfront fee for using the software, they are ONLY charged a fee for each
payment made. This saves the school significant amounts of money each year, money that can go back into the school for education. The fee per payment is the usage fee Groupcall charge to the school.


This fee is fixed at 1.5% of the payment.


Schools can choose to pass this fee onto you, and can choose to do this on a per activity basis. This will be added to the cost of the activity you pay for automatically, where applicable. The fee is always fixed at 1.5% when applicable. Any queries about fees being passed onto parents should be directed to the school – Groupcall have no involvement in this, and cannot help with queries related to this.